Collaborating with an NIH employee? Read these NIH Policies.
Stanford researchers collaborating with NIH employees, including contractors working at NIH, and fellows working at NIH, should review the NIH Employee Procedures for Complying with NIH Public Access Policy, particularly the section covering the Publishing Agreement.
The Policy applies to all peer-reviewed papers that are authored or co-authored as part of their NIH duties, even if the corresponding author or other authors are not supported by NIH. All manuscripts, whether peer-reviewed or not, must be submitted with the NIH Publishing Agreement & Manuscript Cover Sheet described below.
For every publication NIH employees must:
1. Ensure that the NIH Publishing Agreement & Manuscript Cover Sheet accompanies their manuscript when FIRST submitted to a publisher for review.
The NIH Cover Sheet must be sent even if the NIH employee does not submit the manuscript personally, or if the corresponding author is not an NIH employee. This document is to be signed by at least one of the NIH employee authors, and has been signed in advance by the NIH Deputy Director for Intramural Research (the /S/ indicates Dr. Gottesman’s signature).
2. Only sign the NIH Publishing Agreement & Manuscript Cover Sheet. Do not sign a Publisher’s Agreement.
NIH employees may only sign the NIH Cover Sheet as written, and no other publishing agreements. If the publisher subsequently asks them to sign a publisher’s agreement, instead they are instructed to affix a Cover Sheet to the unsigned and unmarked publisher’s agreement and return it to the publisher. By attaching the Cover Sheet to the publisher’s agreement, they/you are accepting those terms of the publisher’s agreement that are not in conflict with the terms specified in the NIH Cover Sheet.
3. If the publisher refuses to accept the Cover Sheet or wants to negotiate, refer them to the NIH employees IC Technology Development Coordinator.